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frequently asked questions

MY VENUE ALREADY HAS AN EVENT COORDINATOR... SO WHY DO I NEED AN INDEPENDENT WEDDING PLANNER?


A venue event coordinator and a wedding planner are two different roles. A venue event coordinator works for the venue and a wedding planner works for the couple. The venue event coordinator’s primary duty is to maintain the venue. Your independent wedding planner focuses on you and all of your event details from event design, request from guests, vendor communication, floor plan set up, ceremony execution, and more.




WHAT SIZE OF EVENTS HAVE YOU PLANNED IN THE PAST?


We have planned all sizes of weddings and events.




WILL YOU BE PRESENT ON MY WEDDING DAY?


In our initial consultation you will learn more about our team and how we schedule our event planners.




DO YOU CHARGE AN HOURLY RATE, A FLAT RATE OR A PERCENTAGE OF OUR OVERALL WEDDING BUDGET? DO YOU REQUIRE A DEPOSIT TO SECURE YOUR WEDDING PLANNER SERVICES?


We charge a flat rate for our customized wedding planning service. A deposit is required to secure Hunter Orcutt Events. A fee schedule will be tailored to your needs prior to signing a contract.




DO YOU CHARGE FOR AN INITIAL CONSULTATION?


Our initial consultation is complimentary. This is a chance for us to get to know each other.




HOW MUCH COMMUNICATION WILL WE HAVE?


We always try our best to respond within 48 hours. Communication depends on what package you purchased. We will send you an onboarding email once you have booked that outlines communication and expectations.




HOW MANY ASSISTANTS WILL ATTEND ON MY WEDDING DAY?


One wedding planner and at least one assistant will be at your wedding. We will have more assistants should you have multiple locations, or a large guest count.




I AM PLANNING A DESTINATION WEDDING, DO YOU TRAVEL?


YES WE DO! We love traveling and planning outside of the Dallas Metroplex.




HOW DO YOU DRESS UP FOR MY WEDDING?


All event planners and assistants will wear Hunter Orcutt Event set up uniforms and change into professional black attire for the event.




WILL YOU EAT AND DRINK DURING THE RECEPTION AND HOW COMFORTABLE WILL YOU MAKE YOURSELF?


Planner meals during your reception are required. However, we are there to do a professional job and do not drink any alcohol or join your guests at the bar.




HOW MANY EVENTS DO YOU PLAN PER YEAR?


Hunter Orcutt Events has eight event planners on staff. By choice, each coordinator plans approximately 15 events per year. We are firm believers in not over-committing ourselves. We control our workloads in order to give our clients the time and attention they deserve.